How To Measure Recruitment Metrics And Track Your Goals

Founder & CEO of RecruitGyan. Passionate about helping tech startups & other companies secure top talent with DE&I-centered strategies.

When you’re ready to scale your company, bringing the right people on board is critical to success. Because there’s usually such a razor-thin margin of error in the early stages of growth, many executives agree that attracting and retaining top talent is a top risk concern for 2023.

Hit-and-miss approaches to hiring are not going to cut it. In one survey, 87% of recruiters reported that talent acquisition has become a more strategic function. Recruitment metrics can enable you to craft a thoughtful strategy based on real data. From there, you can critically evaluate your processes and make changes to improve your outcomes.

Recruitment Metrics And A Data-Driven Approach

Recruiting metrics are a set of measurements that teams use to track, manage and optimize the process of hiring candidates for an organization. Today, 98% of Fortune 500 firms utilize an applicant tracking system (ATS) to screen resumes, giving leaders access to a wealth of information needed to generate these metrics.

A data-driven approach to recruiting appeals to leaders who are motivated by the immediate and pragmatic need to prioritize their bottom line. After all, wasting time and money is the faster path to going out of business. But it also benefits two counterintuitive categories that are just as crucial to the success of the company.

First, the better you understand your data, the better you can prioritize the people involved in your recruiting process. This includes your team members, the candidates and recruiters (or hiring managers). Efficient systems allow you to create more meaningful human connections, which can lead to better personal experiences and professional matches.

Second, the details of the data can enable you to focus on the big picture. In other words, your company’s mission determines its critical path steps. By utilizing recruiting metrics, you can more effectively plan your human resources needs and chart the path to your desired destination.

The most helpful metrics measure how efficiently you manage your time, how effectively you invest your money and the quality of the results. While there are quite a few metrics to consider, here are four that I find particularly important when it comes to recruitment and scaling.

1. Time Metrics

Time metrics include time to fill (how long it takes to fill a role from the time the position is posted) and time to hire (how long it takes to fill a role from the time the candidate initiates the application process). Comparing these two metrics can help you pinpoint any disconnects.

If there’s a lag between posting the job and a candidate reaching out, other metrics to consider are the application completion rate (does your application have too many steps) and call-back rate (are your outreaches personal, and are they targeting the right people).

2. Interview-To-Hire Ratio

Another strategic time metric is the interview-to-hire ratio (how many interviews do you conduct per successful hire). Once you’ve extended an offer, how long does it take for the candidate to accept the offer and for a new hire to start the job? If your system isn’t streamlined, you’re leaving space for candidates to lose interest or get snatched up by a competitor.

3. Cost-Per-Hire

I find that the most important monetary metric is the one involving your cost per hire. This is all costs incurred divided by the number of new hires. Costs include obvious categories such as recruiting staff salaries, software and advertising. Other expenses that are easy to overlook include health screenings, drug tests, sign-on bonuses and relocation fees.

4. Quality Metrics

Quality metrics measure satisfaction, retention rates and quality of hire. In addition to ATS data, assessments can help you quantify objective performance outcomes, and surveys are a great way to give insight into more subjective experiences.

Note though, that while metrics that measure quality can help you identify areas of concern, they can also be difficult to interpret. The hiring process doesn’t work in a vacuum, and there may be other issues to address.

Questions To Ask Yourself

If job performance is low, ask yourself if you are hiring unqualified candidates. Are they being properly trained during your onboarding process?

If your fill rate is lagging, have you written a compelling job description? Has your company’s reputation taken a hit? Are there issues out of your control, such as there being fewer qualified applicants because of the niche skill set required for the role?

If your company doesn’t reflect the diversity you prioritize, do you need to broaden your pool of applicants? Or do you need to address issues in your company’s culture?

In a competitive job market, smart leaders prioritize their hiring process. I’ve found recruiting metrics to be an effective way to analyze your company’s strategies and pinpoint the tweaks that can create meaningful change.

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